I turn repetitive work into
automated systems
and keep them running.
I'm Vince Velasco, an AI automation specialist based in the Philippines. I replace manual follow-ups, data entry and lead handling with systems that work around the clock. Open to full-time and part-time roles, and to freelance projects for business owners.
What I do
Four ways I automate
your operations
I don't sell generic automation. I map your specific bottlenecks and build systems that slot into how your team already works — with zero disruption.
Lead Capture & CRM Automation
Auto-qualify, route, and follow up on every inbound lead — without anyone on your team lifting a finger. Stop losing prospects to slow response times.
AI Document Processing
Extract, classify, and route data from invoices, contracts, and emails automatically. Turn hours of manual data entry into seconds of machine work.
Ops Workflow Automation
Connect your SaaS tools to eliminate copy-paste work between apps. If your team does the same steps more than twice a week, it should be automated.
Custom AI Agent Builds
LLM-powered assistants that handle customer queries, generate reports, or research competitors — running 24/7 at a fraction of the cost of a hire.
Case studies
Real results,
real numbers
Every project is different. Here's what I built and what it achieved.
Full operations automation suite — quotes, projects, priorities, and scheduling
A project-based business was managing quotations, deadlines, and task priorities through manual emails and spreadsheets — nothing connected. Follow-ups were missed, high-priority tasks slipped, and the team had no weekly visibility. I built a 9-automation suite across Google Workspace, Trello, and Motion that connected their entire ops workflow end-to-end, including AI-powered email prioritization. I also built a Looker Studio dashboard that gives leadership a live view of a $79.9M AUD quote pipeline across 45 builders.
Quotations tracked manually, follow-ups forgotten, no escalation system, team unaware of upcoming deadlines.
Quotes auto-logged and followed up at 30 & 60 days. Projects flow from Trello to Sheets to Motion instantly. Friday digest sent automatically. High-priority tasks trigger daily reminders until done. Starred emails become AI-scheduled tasks. Leadership went from manual status checks to a live pipeline view in under a minute.
AI voice agent with RAG knowledge base and live system integrations
A client needed an AI voice agent that could handle real calls and take actions inside their systems — not just answer FAQs. I built a VAPI voice agent with a RAG system on Supabase so responses are grounded in approved business data, connected to n8n for live downstream triggers: lead capture, CRM updates, follow-up emails, and call logging.
Calls handled manually. No lead capture from conversations. Knowledge scattered with no structured retrieval.
AI handles inbound and outbound calls 24/7. Every call triggers CRM updates, follow-ups, and call logs — automatically.
End-to-end payment approval system on Microsoft Power Platform
A company's internal payment request process ran entirely on email chains — approvals were slow, requests got lost, and there was no visibility into status. I built a complete payment monitoring and approval system using Power Apps, Power Automate, and Dataverse, integrated with their live employee data via the Worker365 API.
Payment requests sent by email. Approvals missed or delayed. No tracking, no escalation, no audit trail.
Managers approve via Teams or Outlook instantly. Pending requests auto-escalate after 10 days. Full visibility across all requests.
Lead qualification and booking funnel with zero manual triage
A business funding company needed every inbound lead sorted and booked without a person reviewing each one. I built an end-to-end funnel in n8n that takes a Typeform submission through qualification to a Calendly booking, maps UTM parameters into GoHighLevel for accurate attribution, and fires a real-time Slack alert on every new lead. I also built an Airtable lead tracking system with GoHighLevel tag triggers and scheduled Slack reports for each closer.
Every inbound lead needed manual triage before a call could be booked.
Qualified leads are routed straight to booking. The team only gets involved when a qualified call is booked.
Portfolio
Automation projects
I've shipped
n8n
Support Inbox Triage Automation
Sorts each new support email into one of six categories with a confidence score, drafts a reply, saves everything in Airtable and alerts the team on refunds and low confidence.
n8n
Voice Agent with RAG System
AI voice agent that retrieves real-time answers from a dynamic knowledge base — enabling 24/7 business support.
n8n
Automated AI Content Creation
One Slack prompt triggers full video production — AI scripting, Veo 3 rendering, and auto-publishing to YouTube.
n8n
AI-Powered Web Scraping & Lead Outreach
Scrapes leads, enriches with Apollo, generates personalized emails via AI, and rotates across 5 accounts to avoid spam filters.
n8n
AI-Powered Facebook Messenger Agent
Always-on AI agent that auto-responds to Facebook Page messages using business knowledge and conversation memory.
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n8n
Cold Lead Reactivation (GHL + n8n)
Fetches lost leads from GoHighLevel, generates personalized AI emails per lead, and notifies the team via Slack when done.
Trello Card Sync to Google Sheets with Auto-Scheduling in Motion
New Trello cards are instantly logged to Google Sheets and scheduled as calendar events in Motion automatically.
Auto-Capture Quotation Details from Drive Files
Automatically captures and stores quotation details from uploaded PDF or Excel files directly into Google Sheets.
Zapier
AI-Powered Lead Generation & CRM Automation
From form submission to personalized email draft — leads are qualified, logged to HubSpot, and the team is notified instantly.
Zapier
Automated Lead Enrichment System
Enriches raw leads with verified contact and company data via Apollo, then notifies the team and triggers personalized outreach.
GoHighLevel
AV Tech Solutions Funnel
Fully automated sales funnel — instant SMS follow-up, pipeline tracking, and missed call text back so no lead goes unanswered.
GoHighLevel
SparkleClean Co. Funnel
Smart funnel that scores leads as hot, warm, or cold — routing each into a tailored journey with dynamic service-based pricing.
GoHighLevel
Peak Performance Gym
AI scores leads and recommends actions, then auto-generates upsell emails after every completed session to drive rebooking.
GoHighLevel
Summit Bridge Capital Funnel
Demo inbound funnel with an AI chat widget and an n8n engine that sorted every lead as Qualified, Pending or Unqualified, updated the CRM and booked the call.
Voice Agent with RAG System
Deployed an intelligent AI voice agent using VAPI and ElevenLabs that retrieves accurate, real-time answers from a Supabase vector database. Business documents, SOPs, and FAQs are synced from Google Drive into the RAG pipeline. The agent handles inbound calls 24/7, books appointments via Google Calendar, logs every interaction to Airtable, and triggers post-call workflows via webhooks — with no human involvement.
Automated AI Content Creation
A single Slack prompt triggers an entire video production pipeline. Google Gemini generates scripts, titles, and metadata for multiple videos in parallel. Each video is rendered via the Veo 3 Preview API, saved to Google Drive, and automatically published to YouTube — going from prompt to published in minutes with zero manual effort.
AI-Powered Web Scraping & Autonomous Lead Outreach
Apify scrapes targeted leads and saves them to Google Sheets. Apollo AI enriches each lead with verified contact data stored in Airtable. Google Gemini writes a personalized email for every lead. A custom Node.js script rotates across 5 same-domain Gmail accounts — switching every 300 emails — while Wait nodes throttle sends to mimic human behavior and protect domain reputation.
AI-Powered Facebook Messenger Agent
A webhook captures incoming Facebook Page messages instantly. A filter node ignores system events and only processes real user messages. Gemini pulls business knowledge from Google Docs and uses simple memory to maintain conversation context across messages — delivering natural, human-like replies. Responses are sent back via the Facebook Messenger API automatically.
Cold Lead Reactivation (GHL + n8n)
Fetches all lead data from GoHighLevel via API, filters for leads tagged as "lost," and saves them to Airtable. An AI Agent pulls business service knowledge from Google Docs and crafts a personalized reactivation email for each lead — tailored by name and service interest. Wait nodes prevent hitting send limits. A Slack notification confirms when all leads have been contacted.
Support Inbox Triage Automation
A new email in a shared Gmail inbox is checked for duplicates, then classified by AI into Billing, Access, Scheduling, Technical Support, General Question or Refund Request, with a confidence score. A second AI call drafts a short, friendly reply that never promises a refund or invents a policy. Everything is saved in Airtable, and Slack alerts the team when confidence is below 80 percent, the request is a refund, or the message needs a human. The message is saved before any AI runs, so nothing is lost if an AI step fails. Hard rules such as refunds, low confidence and invalid AI output are enforced in code, and the AI only adds judgment flags like legal threats or an angry customer. Duplicates are caught twice, by message ID and by a content fingerprint over 24 hours. Each AI step retries three times, then falls back to an AI Failed status with a Slack alert, and a global error workflow catches the rest.
Trello Card Sync to Google Sheets with Auto-Scheduling in Motion
When a new card is created in Trello, the automation captures the card name, assigned members, date added, and due date — logging everything to Google Sheets instantly. If a due date exists, a calendar event is created in Motion automatically so the project is scheduled without any manual input.
Auto-Capture Quotation Details from Drive Files
When a PDF or Excel quotation is uploaded to Google Drive, the automation downloads and parses the file, uses OpenAI to extract key details, and saves the quote name, client email, amount, and submission date to Google Sheets. It then checks Trello for a corresponding project and updates the relevant row accordingly.
AI-Powered Lead Generation & CRM Automation
A Typeform submission triggers custom JavaScript to qualify the lead and identify service interest. HubSpot is updated automatically with the contact record. AI by Zapier generates a personalized email subject and body. The email is saved as a Gmail draft ready for one-click sending, the lead is logged to Airtable, and the team is notified instantly via Slack.
Automated Lead Enrichment System
New leads from forms, CRMs, or ad platforms trigger the enrichment workflow instantly. Apollo adds verified contact details and company insights to each record. High-value leads trigger real-time Slack alerts to the right sales reps. Enriched data is used to fire personalized outreach emails via Gmail and schedule automated follow-ups — all without any manual work.
AV Tech Solutions Funnel
On form submission, the lead is tagged and instantly receives an SMS with a calendar booking link. If they book, a pipeline opportunity is created and staged automatically. If they don't engage, a separate sequence handles follow-up. A missed call text back automation fires immediately for any unanswered call — ensuring no prospect goes cold.
SparkleClean Co. Funnel
Every form submission triggers an instant personalized response. Leads are automatically scored and tagged as hot, warm, or cold — each routed into a different sequence. Hot leads get aggressive follow-up and a direct booking link. Cold leads enter a long-term drip nurture. Service pricing updates dynamically based on the selection made in the funnel form using Custom Values.
Peak Performance Gym
On form submission, GHL sends data to n8n where an AI Agent scores the lead and recommends the next best action — sending the result back to GHL to create a task automatically. When a session completion form is submitted, n8n generates a personalized upsell email with subject line and sends it back to GHL for delivery. Rebooked clients are tracked through the pipeline automatically.
Summit Bridge Capital Funnel
I built this complete inbound funnel for a business funding company as a demo. It included a GoHighLevel landing page with an AI chat widget and a Tally intake form. n8n ran the qualification logic and sorted each lead as Qualified, Pending or Unqualified, updated the GoHighLevel CRM automatically, synced Calendly bookings and sent routing alerts to Slack. GoHighLevel Conversation AI handled follow-up, and the funnel was hosted on a custom domain. Leads went from form submission to booked call with zero manual triage. The Loom walkthrough shows it running end to end.
Work with me
Ways to work together
I am open to full-time and part-time roles, and I also take on freelance projects and monthly care plans. Pick the one that fits, or book a call and we will figure it out.
Join your team
Join your team as an AI automation specialist, owning workflows, integrations and AI agents day to day.
- n8n, Make, Zapier and GoHighLevel
- AI agents and voice agents
- Remote, async-friendly across time zones
Extra hands on your team
A set number of hours each week building and maintaining your automations alongside your team.
- Fixed weekly hours
- Workflow builds and ongoing fixes
- Clear async updates
Freelance project
A scoped build, such as a single automation, a GoHighLevel funnel or CRM, or an AI voice agent with a knowledge base.
- Fixed scope and price agreed upfront
- Tested before handover
- Quoted after a free 30 minute call
Monthly care plan
Ongoing monitoring, fixes and improvements so your automations keep working as your business grows.
- Monitoring and error fixes
- Small improvements each month
- Direct line for questions
Hiring, or have a process to automate? Book a free 30 minute call or email me.
Tools & platforms
My tech stack
I pick the right tool for the job — not the trendy one. Here's what I'm proficient with:
What clients say
Don't take my word for it
"Vince built a complete automation suite for our business — quotes, projects, priorities, everything connected. We stopped missing follow-ups entirely and the team finally has visibility into what's due each week."
"The AI voice agent handles calls around the clock and actually gives accurate answers — it's grounded in our real business data. We've cut support overhead significantly and leads are being captured automatically."
"Our payment approval process used to run on email chains. Now everything goes through the system — managers approve in Teams, nothing gets lost, and we have a full audit trail. It changed how our finance team operates."
About me
I'm Vince Velasco,
an automation builder
based in the Philippines.
I build automations because talented teams deserve better than spending half their day on work a machine can handle in seconds. I run GetAutomated, a one-person studio, and I have shipped 30+ automations across ops workflows, enterprise approval systems, GoHighLevel funnels and RAG-powered AI voice agents.
My process: understand your workflow, find the highest-impact bottleneck, build a system that runs without babysitting.
I work best with teams and business owners who are scaling fast and need their operations to keep up.
FAQ
Questions people ask me
What roles and projects are you open to?
I am open to full-time and part-time AI automation roles, and to freelance projects and monthly care plans for business owners. I am based in Imus, Cavite, Philippines, and I work remotely with teams across time zones.
How much does a freelance automation project cost?
Freelance projects are quoted per project after a free 30 minute call, based on the scope, the number of tools connected and how much testing is needed. Monthly care plans are quoted separately. Quotes are given in US dollars, and I share a fixed scope and price before any work starts.
How long does it take to build an automation?
Most builds are delivered in 1 to 4 weeks. The timeline depends on how many tools are connected and how clear the process is today. During the free audit I give you a realistic date before you commit.
Should I use n8n, Make or Zapier?
Zapier is the fastest way to connect common apps for simple workflows. Make is a strong middle ground for multi-step logic at a lower cost. n8n is the most flexible option and the best fit for AI agents and complex workflows. I choose based on your volume, budget and who will maintain it, and I work in all three.
What is included in the free intro call?
A free 30 minute call. If you are hiring, we talk through the role and how I would approach it. If you have a process to automate, I map your biggest bottlenecks and show you 3 automations you could deploy this month, with an estimate of the time they would save. There is no pitch and no obligation.
Can you build an AI voice agent for my business?
Yes. I build voice agents with VAPI and ElevenLabs that answer calls around the clock using a knowledge base on Supabase, so answers come from your approved business information. They can book appointments, update your CRM, send follow-up emails and log every call.
Which tools and CRMs do you work with?
I work with GoHighLevel, HubSpot, Salesforce, Airtable, Google Workspace, Slack, Trello, Calendly, Typeform and Microsoft Power Platform, with reporting in Looker Studio and Power BI, along with AI models from OpenAI, Anthropic and Google. If your tool has an API or a webhook, I can usually connect it.
What happens if an automation breaks after launch?
Automations can fail when an app changes or a connection expires. A monthly care plan covers monitoring, fixes and small improvements, so problems are caught early.
Where are you based and how do we work together?
I am based in Imus, Cavite, in the Philippines, and work remotely with teams and clients across time zones. We use async updates, short video walkthroughs and a call when needed, so your team does not have to sit in long meetings.
Hiring, or have a
process to automate?
Book a free 30-minute call. If you're hiring, we can talk about the role. If you have a process to automate, I'll identify 3 automations you can deploy this month and tell you what they'd save you. No pitch, no pressure.
Responds within 24 hours · No commitment required